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STAFFORD COUNTY PUBLIC SCHOOLS

EMERGENCY SCHOOL CLOSING PROCEDURES AND CODES


INCLEMENT WEATHER & SCHOOL CLOSING CODES
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Code Zero (0)

All Day Closing (All Schools and Office Facilities Closed)

Decision Time - By 5:30 A.M.
Media Release - "All Stafford County Schools will be closed today." Employees will be on Code zero"

  1. All school activities, day and evening, are canceled. No buses will operate.
  2. Schools, school division offices, and all support offices are closed. No employees shall report to work.
  3. All non-school activities, day and evening, are canceled including adult education, college classes, and recreational programs scheduled in school buildings and school grounds.

Code I (1)

All Day Closing (All Schools and Offices Closed)
Decision Time - By 5:30 A.M.
Media Release - "All Stafford County Public Schools will be closed today." Employees will be on Code I (1).

  1. All school activities, day and evening, are canceled. No buses will operate. Students will not attend.
  2. Schools and school division offices are closed.
  3. Certain administrators and emergency personnel, as designated by the Director of Operations and Maintenance and the Director of Fleet Services in Exhibit C, will report at specified times to perform emergency services.  These emergency personnel and report times will have been identified beforehand and will be selected from the maintenance and custodial staff.
  4. All non-school activities, day and evening, are canceled including adult education, college classes, and recreational programs scheduled in school buildings and on school grounds.

Code II (2) - All Day Closing (All Schools Closed)

Decision Time - By 5:30 A.M.
Media Release - "All Stafford County Public Schools will be closed today."   Employees will be on Code II (2).  Liberal leave is in effect.  Administrative offices will open at 10:00 A.M.
  1. All school activities, day and evening, are canceled.  No buses will operate.  Students will not attend. 
  2. Teachers, nurses, paraprofessionals, bus drivers, school nutrition and other school level staff who work less than 220 days shall not report on those days which will be made up by students.  However, on those days, which are not to be made up by students, these employees shall follow the guidelines established by their principal or supervisor to make up the time required to fulfill their contract.
  3. Eleven-month service personnel who do not report to work will arrange with their supervisor to make up their time to complete their 220-day contract.
  4. Support services central staff to include:  Fleet Services and Maintenance and Operations are to make reasonable effort to arrive on time.
  5. All administrative staff and all other service personnel, regardless of contract length, will report to work two hours late.  Annual leave or personal leave may be requested after the fact (liberal leave) by those unable to report.
  6. School/central office custodial and maintenance staff shall arrive early to prepare for opening of administrative offices on a two-hour delay.
  7. All non-school activities, day and evening, are canceled including adult education, college classes and recreational activities scheduled in school division buildings and on school grounds.

Late Opening - Two-Hour (2)

Decision Time - By 5:30 A.M.
Media Release - "All Stafford County Public Schools will open two hours late.  There will be no A.M. preschool classes.  No Change to P.M. preschool.  Inclement weather conditions will be reassessed at 7:15 A.M."
  1. Students, teachers, nurses, paraprofessionals, and service personnel who work less than 220 days shall report two hours late.
  2. On delayed opening days, all administrative staff and all service personnel, with the exception of support services central staff to include:  Fleet Services, Pupil Transportation and Maintenance and Operations are to make every reasonable effort to arrive at work one hour late.  School/central office custodial and maintenance staff shall arrive prior to the arrival of other administrative and service staff.
  3. There will be no a.m. preschool classes and no change to p.m. preschool classes.
  4. Breakfast programs canceled.
  5. Lunch will be served.
  6. Regular field trips during the day are canceled.  Any exception may be made for trips and contests scheduled for after school hours.  Such exceptions MUST have the approval of the Superintendent.
  7. Dismissal will be at regular times.

Early Closing - 1 Hour Early (1)

Decision Time  - By 11:30 A.M.
Media Release - "All Stafford County Public Schools will dismiss one hour early.  All after school and evening activities are canceled."

High School - 1:15 
Middle School - 1:50 
Elementary School - 2:40 
A.M. Preschool - 12:00 no lunch
P.M. Preschool - 2:40 with lunch
 

  1. All teachers, other instructional staff and all service personnel MAY be dismissed by the principal only after all students have safely departed school property.  Administrative staff will remain on regular hours unless specifically dismissed by announcement from the Superintendent's Office, or if conditions warrant as evaluated by the principal and the Superintendent’s Office is notified.  Principals may use their judgment as to when segments of their staff will be dismissed (i.e., the entire staff would not remain for a few children waiting).  For communication purposes, school offices will be staffed until that school's buses complete their runs.
  2. Certain administrators and service personnel, as designated by their supervisor, will remain to perform essential services.
  3. Field trips and athletic trips canceled.  No trips will depart after the closing announcement.
  4. Lunch will be served.  Alternate schedules will be instituted to complete lunch before dismissal.
  5. All non-school activities, day and evening, are canceled including adult education, college classes, and recreational programs scheduled in school buildings and on school grounds.



Early Closing - Two Hours Early (2)

Decision Time - By 10:30 A.M.
Media Release - "All Stafford County Public Schools will dismiss two hours early.  A.M. preschool will dismiss at 11:00 A.M. and there will be no P.M. preschool.  All after school and evening activities are canceled."  

High School - 12:15 
Middle School - 12:50 
Elementary School - 1:40 
A.M. Preschool - No Impact
P.M. Preschool - No School

  1. All teachers, other instructional staff and service personnel MAY be dismissed by the principal only after all students have safely departed school property.  Administrative staff will remain on regular hours unless specifically dismissed by announcement from the Superintendent's Office or if conditions warrant as evaluated by the principal and superintendent’s office is notified.  Principals may use their judgment as to when segments of their staff will be dismissed (i.e., the entire staff would not remain for a few children waiting).  For communication purposes, school offices will be staffed until that school's buses complete their runs.
  2. Certain administrators and service personnel, as designated by their supervisor, will remain to perform essential services.
  3. Field trips and athletic trips canceled.  No trips will depart after the closing announcement.  Recall efforts for field trips will be initiated.
  4. Lunch will be served at middle and elementary schools on altered schedule.  No lunch at high schools.
  5. All non-school activities, day and evening, are canceled including adult education, college classes, and recreational programs scheduled in school buildings and on school grounds.

RESOURCES AND LINKS
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Weather Related Links

Inclement Weather Procedures


The Weather Channel (Stafford 22554)




 


Dividing Line

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Information Provided by:  Office of Public Information
Maintained by:  Webmaster
Updated: 01/28/2013

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